Set The Bed Fees Your Care Home Really Needs.

The Care Fee Calculator is the only tool that will ensure you set the right fees to meet the care needs of your clients and the financial needs of your care home.

Try the Care Fee Calculator Now For Free


Why You and Your Care Home Needs the Care Fee Calculator

Eliminate Guesswork When Setting Bed Fees

Don't guess how much your bed fee needs to be or hope that the fee your commissioner wants to pay will be enough.

Use the Care Fee Calculator to set accurate bed fees that you know will cover the cost of running your care home, the cost of delivering the individual care a person needs and that returns the profit your care home needs to be financially sustainable.


Receive the Fees You Need, Not the Fees Your Commissioners Want to Pay

Your commissioners will never set the right fees because they don't know how to and because their goal is to meet their budget restraints, not your needs.

And now receiving the fee you need has become even harder. Because of the Fair Cost of Care initiative your commissioners now have detailed average cost information for your region - from average hourly rates to the cost of cover care - to compare and challenge your costs and persuade you to reduce the fee you’ve set.

The Care Fee Calculator has been re-designed to give you all you need to defend your cost to the same detail so you can defend your areas of your fee with clarity and confidence.

It also allows you to enter the fee your commissioners want to pay and see exactly how much profit or loss you would make for a particular person.


Secure the Future of Your Care Home

Every aspect of your care home is dependent on you securing the right fees. From

• The quality of the training your staff receives to ensuring they deliver the care your residents need
• Paying your staff well so you don't lose them to maintaining a lovely home for people to live in
• Providing good, healthy meals to putting on special events
• Managing a pandemic to staying compliant

• Developing your future leaders to having a good CQC inspection.
All relies on money and hence receiving the right bed fees.

This will give you the confidence to say no if your referrer refuses to meet your quote.

Being in control of your care home and securing its future starts with accurately calculating the fee you need.

The Care Fee Calculator will help you make sure you get this right.


Receiving the right fee is not a choice it is a necessity – the survival of your care home depends on it.

You must calculate the right fees.

Easily Access Your Resident Quotes Anytime

All your resident quotes are kept securely in your own library that you can login to and access anytime and on any desktop or mobile device. All you need is access to the Internet.

That means you can refer back to a residents quote and easily amend and save new quotes in preparation for a client review should the care that person needs change.


Try the Care Fee Calculator free for 90 days.

In those 90 days you can enter all of your costs and create fees for each of your current clients. You can then enter the fee you are currently receiving in the fee comparison table and see exactly how much of a profit or loss you are making based on your accurately calculated costs.

If you aren't making enough profit or actually making a loss you can prioritise a client review to increase your fee.

If after 90-days you don't wish to invest in the Bed fee Calculator you can cancel your subscription and pay nothing.

Put The Control Back in Your Hands

No other tool gives you the visibility and control over setting and negotiating the bed fees you need.

One provider told us that he had tried for over a year to increase the fee of a resident but the council blocked any arguments because he struggled to present a strong enough argument. He knew he was paying for much of her care but not exactly how much.

Using the Care Fee Calculator, he was able to accurately calculate just how much the care this person needed was costing them. He presented this detailed costing and the council admitted they couldn't find an argument to not pay what he was asking and started paying the fee he needed.

He increased his fee from £460 a week to £2076 a week.

The Care Fee Calculator can make the difference between a care home that financially struggles on fees that are too low and one that sets and wins the fees it needs to be financially strong.

Try the Care Fee Calculator Now For Free

For the difference the Bed fee Calculator can make to the future sustainability of your care home you might expect the Care Fee Calculator to be a significant investment. It isn't.

The cost of this tool depends on the number of you have so, whether running a 10-bed learning disability home to a 70-bed nursing home, the Care Fee Calculator will only cost the equivalent of pence per bed per week.


Stay Financially Healthy

Accurately set the fees you need that returns the profit your care home needs and keeps it financially healthy.


Eliminate Guesswork

No longer accept a fee hoping it will be enough to care for your client and your business. Present a fee that you know will.


Ensure You Cover Your Costs

Establish your monthly running costs and know the minimum cost (breakeven point) of each resident before any extra care and your profit is added. Accurately calculate the cost for all the extra care a person needs so you know you can afford to deliver that care and not hope you can.


Compare the Financial Impact of Your Fee with a Fee Your Referrer Wants to Pay

Instantly compare how much profit or loss you will make weekly and annually on your calculated fee versus a fee your referrer wants you to accept.


Negotiate for Your Fee from a Position of Strength

Have the visibility and clarity needed to justify your fee regardless of any objections from your commissioner who will think they know what your costs should be because of the Fair Cost of Care initiative and who will do all they can to reduce your fee to what they think is enough.


Create Accurate Quotes in Minutes

The running costs you enter apply to all subsequent quotes you create. Create a new quote, enter any extra care needed and target profit, and your fee is calculated for you.

What do Other Providers Think of the Care Fee Calculator?

Given Me the Confidence to Request the Right Fees

"I can highly recommend the bed fee calculator. It has shown me what my fees should be and given me the confidence to request the fees we must charge to continue as a sustainable business."

Rebecca Cork, Home Owner.

Worth Every Penny

"As a small care provider I can honestly say it's been worth every penny. It has made calculating our costs so much easier. Additionally, it has highlighted to us the severity of the shortfall in funding from the LA and given us a sound platform to start negotiations from hopefully enabling us to futureproof the business, staff jobs and the service for residents both present and future."

Ben Jourdan, Director.

Resulted in Us Receiving the Right Fees

"Being able to prove the cost of the care we need to deliver the care needed and sticking to our guns has resulted in us receiving the right fees."

Kate Collins, Home Manager

Gives Me the Confidence to Challenge and Get the Fee I Need

"Having spent years putting together quotes based on what authorities were willing to pay, I now have a tool that gives me the confidence to challenge and ultimately get the fee I need."

Stephanie Smith, Home Manager.

We are so confident that you will love the Care Fee Calculator that increased our free trial and 100% money-back guarantee from 14 days and 30 days respectively to 90 days.

That will give you ample time to set your costs and create quotes of your current clients to compare what you are receiving with what you should be receiving.

That's zero risk and a potential huge gain within weeks signing up.

The Care Fee Calculator Story

We know that setting and receiving the right fees is hard work.

For years my wife, who owns nursing homes that care for those with complex mental health needs, would look at the care she, or one of her nurses, assessed that a person would need and with pen, paper, a calculator and years of experience, she would put together a quote she thought would be enough.

She asked me to help her put something together so her managers could create fees that didn't rely on her experience and gut feel. I took what was in her head and created an Excel-based spreadsheet version of the Care Fee Calculator.

Her homes managers used this tool for a few years to create accurate fees and confidently negotiate for and successfully receive those fees.

Seeing what was happening in the care industry with record numbers of care homes going insolvent every year, simply because they weren't getting the fees they needed, I searched for a tool, like the one I had created for our own use, that could help care providers set the right fees, but I found nothing.

I therefore decided to invest in making the Care Fee Calculator an online tool that all care providers could access and use.

I'm really proud of what we've created and the help it is bringing care providers (including our own managers) to create the right bed fees and to negotiate for those fees more confidently.

We are so confident in our product that not only do we offer a 100% No-Risk 30-Day Money Back Guarantee. We also give you a 14-Day Free Trial. Try it out for 14 days before any payment is taken. That's zero risk to try out the Care Fee Calculator and set the fees you really need.

Try the Care Fee Calculator Now For Free

Frequently Asked Questions

Do you have questions about the Care Fee Calculator? See the list below of our most frequently asked questions. If you want to asked another then please do contact us.

Who should use the Care Fee Calculator?

The Care Fee Calculator is for those who own or manage care homes, whether a residential home or a nursing home for people with high-end needs.

I'm not IT savvy - is it hard to use?

The Care Fee Calculator takes you through the usual steps you should take to create an accurate quote. We've worked hard to make it flow in a straightforward, easy to use way. Should you be unsure, we have a number of videos and a user guide to help you and our support email should you still have a question we hadn't covered.

Do I Need to download any special software?

No. Provided you have access to the internet and a web browser you can log into the Care Fee Calculator from anywhere and use all its features.

Do you offer an enterprise plans if we have more than 5 care homes?

Absolutely, contact us a and let us know how many care homes you need the tool for and we will come back to you.

How do I cancel before the end of the Free Trial?

You can cancel your subscription at any time during the 90-day trial period. Just email us at and we will cancel your subscription for you.

Do you offer an Enterprise Plan if we have more than 10 care homes?

Absolutely, contact us and let us know how many care homes you have and we will come back to you.